Guide
Send your first professional invoice
Put together an invoice that looks credible and gets paid without back-and-forth.
Include every essential detail
Your business name and contact details, the client's details, an invoice number, the date, and a due date. Missing any of these is a common reason payment stalls.
Describe the work clearly
List what was delivered in plain language the client will recognise, not internal shorthand only your team understands.
State the total and the due date prominently
Don't make anyone hunt for the amount owed or when it's due. Put both clearly near the top or bottom, not buried in a table.
Spell out how to pay
Include the specific payment methods you accept and any details needed to complete them. An invoice with no clear way to pay just gets set aside.
Send it the moment the work is done
Don't let invoices sit in drafts. The longer the gap between finishing the work and sending the bill, the longer you'll likely wait to get paid.
That’s the whole thing.
Keep going
What to read next
- 01
Invoicing & Getting Paid
Get paid faster with better payment terms
Structure how and when you ask for money so cash arrives sooner, not later.
- 02
Invoicing & Getting Paid
Handle a late or non-paying customer
A calm, staged approach to chasing money that's overdue, without burning the relationship.
- 03
Invoicing & Getting Paid
Choose the right payment methods to accept
Offer enough ways to pay that nothing gets in the way of the money actually arriving.